Admitted Students

Enrollment Procedure

After acceptance into the Japan Studies Program (JSP), students must complete the two-step enrollment procedure below. If these procedures are not completed by the the designated deadlines, permission to attend the program will be withdrawn. Please note each step has a different deadline.

Step 1

(1) Deadline (Step 1)

Please refer to the Admission Schedule for the enrollment deadline of step 1.

(2) Visa Application

All non-Japanese nationals are required to apply for a visa. Visa applications are made through us. Download the below package of files required for your visa application. All required documents should be sent to the International Exchange Office by e-mail before the deadline (see (1) Deadline).

Visa Application Package (For admitted students Fall 2020)

All instructions are included in file “1. Visa Information.” Please read these instructions carefully before proceeding. Please note that the (3) Application for Certificate of Eligibility file is password protected. The password is included in the acceptance notice sent by e-mail.

Download Form - IconVisa Application Package ZIP Download

Documents included in this package:

  1. Visa information
  2. How to fill in the Application for Certificate of Eligibility
  3. Application for Certificate of Eligibility
  4. Oath of Financial Support

(3) Required Documents (Step 1)

Please prepare and submit the following items before the deadline (see (1) Deadline). Items 1 and 2 should be submitted online. Only students with Japanese nationality are required to send items 3 and 4 by e-mail to

1) Host Family Matching Form

In order to provide the best match with host families, please provide the information requested in the online form below. This form also includes a separate sheet for the student to write a self-introduction. Please refer to the instructions on how to write your self-introduction.

If you prefer a larger window to fill out the form, please click here.

2) Passport identification page (copy) (Japanese nationals only)

Scanned color image of the identification page of your passport.

3) Digital Passport Style Photo (Japanese nationals only)

A digital photo of your face, with the following specifications:

  1. Larger than 600 x× 800 pixel (jpeg format)
  2. Full face to mid torso, front view, eyes open with a plain white background.
  3. Taken within the last three months

Step 2

(1) Deadline (Step 2)

Please refer to the Admission Schedule for the enrollment deadline of step 2.

(2) Program Fee Payment

TIU will send all admitted students an Acceptance Letter and Invoice to the e-mail address registered on the application form. An invoice for the optional Kyoto Excursion will also be included.

Payment details can be found on the invoice. Please complete the payment by the deadline (see (1) Deadline).

If you applied for JSP through your home university, please follow the instructions from your home university.

(3) Required Documents (Step 2)

Please prepare and submit the following items before the deadline (see (1) Deadline). Items 1-4 should be sent by e-mail to and item 5 should be submitted online. There is no need to send us the originals by postal mail.

1) Certificate of Health

The certificate of Health must be filled out by a physician.

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Certificate of Health PDF Download

2) Kyoto Excursion Application Form

The 3-day Kyoto Excursion is optional, but submission of the form is mandatory.

NOTE: Once you apply for the Kyoto Excursion with this form, we are not able to accept cancellations except in the case of an unavoidable reason.

For more information about the Kyoto Excursion, please click here.

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Kyoto Excursion Application Form PDF Download

3) Oath

The oath must be signed by each applicant and a guardian. In case of the absence of a guardian, the oath can also be signed by a guarantor.

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Oath PDF Download

4) Japanese Instructor Comment Sheet

The Japanese Instructor Comment Sheet must be filled out by your instructor to assess your current Japanese language ability. If you no longer have an instructor, please contact us by e-mail.

Japanese Instructor Comment Sheet PDF Download

5) Japanese Language Self-Assessment Form

Please fill out the below Japanese Language Self-Assessment Form. This form helps our language teachers assess your language ability.

If you prefer a larger window to fill out the form, please click here.

(4) Flight and Arrival Confirmation

Please confirm the sections on “Airport Pickup Service” and “Hotel Booking” below first. After confirming, please submit the following item online before the deadline (see (1) Deadline).

1) Flight and Arrival Confirmation Form

Please provide your flight details and confirm about your airport pickup and hotel booking preferences using the below form.

If you prefer a larger window to fill out the form, please click here.

Airport Pickup Service

TIU Welcome Committee will be at Narita International Airport and Haneda International Airport between 11:30 am and 3:00 pm on the “Arrival in Japan” date specified in the Admission Schedule.
We will provide the following services for those who need assistance at the airport:

  1. Welcome you at the arrival lobby.
  2. Take you to a currency exchange counter and help you exchange your money to JPY.
  3. Take you to a bus/train ticket counter and help you buy a ticket to your destination.
  4. Take you to a bus stop or train station ticket gate.
  5. Take you to a delivery service counter and help you arrange your baggage delivery.
  6. (If you stay at the Kawagoe Daiichi Hotel only) Pick you up at the Kawagoe Station and take you directly to the hotel.

Detailed information on where to meet our pickup staff at the airport/Kawagoe Station will be sent to students who applied for our Airport Pickup Service through this Flight and Arrival Confirmation Form.

Hotel Booking

For hotel accommodations on the “Arrival in Japan” date specified in the Admission Schedule, we recommend students to stay at the Kawagoe Daiichi Hotel. This arrangement offers two distinct advantages:

  1. You will receive a 10% discount on the standard price for one night (6,500 JPY instead of 7,300 JPY).
  2. TIU will provide a shuttle bus to pick you up directly at the hotel lobby on the program start date.

Please be aware that you must book a hotel room yourself.

How to make an online reservation

  1. Go to the Kawagoe Dai-ichi Hotel website
  2. Click “Reservation” on the top of the page
  3. Click “Search Plan”
  4. Select the date and click “Search Plan”
  5. Click “Book this plan”
  6. Proceed to booking information
  7. Click “[Non-Member] Booking Page”
  8. Finalize your booking

When you make an online reservation, please put “Tokyo International University Student” in the memo space.
The discount is only applied when you pay in cash. Please make sure to bring a sufficient amount of Japanese yen. If you need to exchange currency, please do so at the airport when you arrive.